Asset management is simply a system that helps companies keep track of all their assets, such as equipment, consumables, vehicles, and even personnel. Knowledge about the assets helps running the business operations smoothly, especially concerning their movement including hiring, sale, purchase, and disposal. It also reduces the chance of losing any asset since all the available items are tracked and accounted for in real-time.
There are some key features in any assets management system which are critical to businesses. Some of these features are:
Effective asset lifecycle management is found in most asset management systems. As a feature, it is designed to help maximize the lifecycle of an organization’s fixed assets, from acquisition and usage, through to disposal. Asset management systems help to estimate an asset’s total cost of ownership and inform the user in planning strategies and help him in decision making. Knowing how much asset costs to maintain or be replaced is important to a business’s profitability.
Inventory management is a valuable tool for warehousing operations. It can help to track, manage and control inventory all from a single dashboard. By doing so, a business can view stock levels quickly and be alerted when parts and supplies are at low stock levels. By knowing what is in an inventory at a particular time, organizations can re-order items only when necessary and optimize stock levels so that they are never too low or too high.
To manage the assets efficiently the assets need to be tracked all the time. Asset tracking is an important component of inventory management. Many assets tracking software features allow barcode, RFID, and other automatic scanning methods. In these cases, the software is used while integrated with automatic scanning devices. These tracking technologies are ideal for warehouse operations, but for tracking vehicle fleets, GPS tracking is used.
This feature is extremely useful for tracking the assets as they move around from various departments, locations, and sites. For example, if your company has hundreds of laptops distributed among staff members, you would want to know where they are at the moment and who is using them. The Asset check-in and check-out feature will let you know whether an asset is available for use or loaned out to someone. You can also see who is using it currently.
If a small business needs to perform routine maintenance on many devices in its inventory. maintenance management facility allows users to order preventive maintenance work. This avoids costly unplanned downtime avoiding unscheduled maintenance.
Work order management can be linked closely to maintenance management. Work order management helps to centralize work requests. It provides good visibility of the process to the entire maintenance team. It also helps to increase efficiency and improve response times.
As your business grows then it becomes imperative to use an asset management system that integrates various business functions in a centralized location. It also allows a business to see the overall view of all company assets.
A cloud-based asset management system is very useful in many aspects. It allows employees not to be on-site and still be able to access and update essential information related to the business. They can easily perform their work effectively from remote locations, out of hours, using their mobile devices.
AnyTime Assets Management System has all the above features which make your business life easy. AnyTime Assets has an additional feature in which an item can be associated with several types of graphical elements. These graphical elements can be following:
A complex electronic item can have its circuit drawing attached with it. For example, a piece of equipment may have a line drawing of the application or show how that equipment can be used in the circuit. This can help the user in selecting the right equipment.
One or more photographs can be attached with an item so that a user can easily identify that object and see if it fit his requirements. Sometimes even a minor difference is easily seen in a photograph which might be missed in the description.
A specification or a data-sheet can be attached with the item as a photograph. This information is very useful to know the specifications and limitations of the item. This sheet can simply be captured by a camera as a photograph and linked in the database.
Maintenance procedures and operating manuals can be scanned and attached with an item for ease of access even remotely. This is possible since AnyTime Assets is a cloud-based system accessible even on any smart device or phone.
These can be easily scanned or photographed and attached with the item. The users can quickly know if the equipment has a valid certificate and is within its calibration window.
Scanning and attaching photographs is very easy in AnyTime Assets. With a few clicks, you can add any graphical element to the database and attach it with an item. Please contact Anytime Assets for complete details.